Google Drive Organization

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Have you ever spent hours searching for that document you know exists in your google drive? G Suite provides teachers with a myriad of tools designed to help facilitate collaboration with colleagues and keep files organized. That goal can only be achieved if you know how to efficiently utilize those tools… with the craziness of our daily schedules that learning can often be deprioritized, much to our own detriment. Let’s proactively tackle some of the common pitfalls that teachers experience using their Google Drive and explore ways to avoid them so we can really focus on what matters most: student learning.

 GOOGLE DRIVE HOW-TO

Tip of the Week


HOW TO CREATE FOLDERS, UPLOAD, AND ORGANIZE GOOGLE DRIVE:

  1. Video tutorial

  2. Slidedeck


HOW TO COLOR CODE FOLDERS:

  1. Right click on your folder.

  2. Click ‘Change Color’ and pick the color you’d like!


HOW TO SEARCH IN GOOGLE DRIVE:

  1. Click in the search bar across the top of your Drive

  2. Type in the name of the document you’re looking for


HOW TO STAR DOCUMENTS TO FIND THEM EASILY:

  1. Open the Google Document and click on the star next to the title in the upper left corner. 

  2. Then you can easily find the document again by opening your Drive and clicking on “Starred” on the left toolbar.


HOW TO FORCE A COPY OF A DOCUMENT OR REVERT TO PREVIOUS VERSION

You would use this feature to prevent a colleague from changing your original document.  This “forced copy” link does just that - it forces them to make a copy for themselves so they cannot change yours.   Has the mistake already occurred?  No problem.  You can always revert back to a previous version.

  1. Video tutorial 

  2. Slidedeck


QUICK KEYS

COPY - highlight, then click ‘ctrl’ and ‘C’ at the same time

CUT - highlight, then click ‘ctrl’ and “X” at the same time

PASTE - click where you’d like your items pasted, then click ‘ctrl’ and ‘V’ at the same time

SAVE - Click ‘ctrl’ and ‘S’ at the same time

PRINT - Click ‘ctrl’ and ‘P’ at the same time

FIND something within a document - Click ‘ctrl’ and ‘F’ at the same time, then type in the word/phrase you are looking for

INSERT EMOJI - Click the windows button and the period at the same time, then choose the one you’d like

ZOOM IN - Click ‘ctrl’ and ‘+’ to zoom in

ZOOM OUT -  Click ‘ctrl’ and ‘-’ to zoom out


Want to see more posts from Janelle, Malia, or Veronica?  Click on their bios below!

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